Job:  intoBodmin Administrator

Start Date: April 2021

Hours: This is a flexible, part time role of 12 hours per week Responsible to: Managing Director

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Term: Fixed term for 12 months, with potential to extend

 

Salary: £20,0000 per annum Pro Rata

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Deadline to apply: Friday 23rd April

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JOB BRIEF

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intoBodmin are looking for a reliable Administrator. They will coordinate administrative tasks, ensuring the rest of the team has adequate support to work efficiently.

The tasks of the administrator will include bookkeeping and working with office volunteers. The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy.

The company administrator ensures smooth running of our activity and contributes to supporting an organisation that is currently growing to deliver it's strategic aims.

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KEY RESPONSIBILITIES

• Support budgeting and bookkeeping procedures - including paying invoices, submitting receipts and reconciling books

• Assist with project financial related work as required

• Log and submit all claims to appropriate funding bodies and maintain all

  relevant paperwork and budget sheets in good order

• Manage co-working space (hire and management of hot desks and

  office)

• General administrative support including preparing letters and documents, contracts with visiting companies and room hirers

• Organise and minute meetings for the staff team and Board of Directors

• Help to support occasional project and admin volunteers

• Help to support and coordinate recruitment and HR procedures

• Ensure data is backed up and all records are kept up to date

• Assist with project related administrative work as required

• To perform any other duties as may be assigned by the CEO

• Attending and representing intoBodmin at selected external events

• Coordinate activities and operations to secure compliance to company

  policies

• Manage company policy framework

• Manage phone calls and correspondence (e-mail, letters, packages etc.)

• Create and update records and databases with personnel, financial and

  other data

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OTHER REQUIREMENTS

It may be necessary to work beyond normal office hours without advance warning in order to meet deadlines. It will be necessary to work beyond normal office hours on a planned basis in order to attend or service meetings or events. Although predominantly desk-based, this post may occasionally require the post holder to travel across Cornwall or beyond in order to pursue development opportunities or attend training, seminars or other events.

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SKILLS, KNOWLEDGE AND EXPERIENCE

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Essential:

• Previous experience of working in an administrative and support role, including experience of managing administrative systems

• Experience of managing budgets and financial record keeping

• High level of competence with Microsoft Word and Excel

• Excellent organisational and time management skills with demonstrable ability to prioritise and plan workload effectively and manage multiple projects, often with short timescales.

• Ability to achieve tight deadlines

• Strong interpersonal skills and able to maintain positive relationships with a variety of people.

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Desirable:

• Professional qualification in administration or finance

• Experience of working with accountancy software e.g. payroll, book keeping 

• Knowledge or experience of the creative industries sector.

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In addition to these qualities, the post holder is expected to demonstrate an interest in the organisation’s field of work and to be able to work within the Equal Opportunities guidelines, Line Management procedures and additional policies set by intoBodmin CIC.

 

PERSONAL QUALITIES

• Has the personal authority to influence both inside and outside the organisation

• Is clear, approachable and to the point

• Orderly and methodical record keeper with excellent attention to detail

• Self-motivated and able to work independently.

• Very familiar with using financial record keeping software

• Able to work closely and productively with others

• Demonstrates patience, tact and diplomacy

• Problem-solving and high level of initiative

• Calm under pressure

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INTERESTED?

You can make an application in a way that feels best for you.

We welcome interest from Black, Asian, Minority Ethnic, D/deaf and disabled candidates.

Please email emailus@intobodmin.co.uk with your CV (and two referees) and one of the following:

• A letter (either on paper or emailed) that is no longer than 1000 words.

• A video that is no longer than five minutes.

• A voice recording of no longer than five minutes.

• A Power Point presentation of no more than ten slides (no more than1000 words).

 

Everyone will be considered equally, regardless of how they choose to apply. We also ask that you complete the equality and diversity

monitoring form and send it in as a separate document with your application.

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If you need some additional support to access this information please contact us on emailus@intobodmin.co.uk

 

The deadline is 10am on Friday 23 April

 

What should you include in your application?

Working from the information in this job description and what you know about intoBodmin:

• Tell us why you want to be part of the intoBodmin team

• Give us details of the qualities and experiences you would bring to the

  role, referring to the responsibilities and qualities listed in this job

  description

• Tell us about anything else you feel you could bring to the team

   

We will ensure we meet the access requirements of all candidates invited to interview.

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