Programming and Events Coordinator

Job Title: Programming and Events Coordinator

 

Start Date: ASAP - October 2021

 

Location:  Bodmin, Cornwall

 

Hours: This is a flexible, part time role of 24 hours / 3 days per week

 

Responsible to: CEO

 

Term:  Fixed term for 18 months, with potential to extend

 

Salary: £23,000 per annum Pro Rata

The deadline for applications is 10am on Tuesday 14th September

JOB BRIEF

The intoBodmin Programming and Events Coordinator will be responsible for the smooth running, programming, promotion and creative development of the intoBodmin events schedule.

 

It will include –

 

Programming: to pro-actively programme a series of theatre, music and other live events, in the Old Library and other spaces, to include negotiation of contracts and planning/organisation of all associated activity.

 

Front of House: the management of all incoming and inhouse events and productions such as theatre and music, community projects, artists and exhibitions across all venues, including:

 

  • Management of Front of House volunteers - including their recruitment, rota, training and building connections and relationships within the volunteer community.

  • Promotion of events - in collaboration with the marketing agency, to list events and schedule posts on social media, and distribution of print event publicity.

  • To act as a key face and representative of intoBodmin and The Old Library.

  • To build relationships and connections with artists and companies.

  • To facilitate co-productions and joint projects with artists and companies.

 

The ideal candidate will have experience of working in an events-based role with programming and production experience, as well as administrative responsibilities.

 

He or she will have a passion for the arts and community engagement and will have the team-working skills to engage in a small but passionate team who share ideas and support each other.

 

Hard-working and engaging both face to face and in writing, he/she will be highly organised and energetic, with a can-do attitude.

 

This role is an excellent opportunity for someone who is keen to develop or expand their skills as part of a small, dynamic and hard-working team to shape the work of an innovative community and arts organisation with big ambitions.

KEY RESPONSIBILITIES

CREATIVE PROGRAMMING & ADMINISTRATION

  •  Be the point of contact for incoming artists and companies using the space to liaise around tech and other requirements

  • Work with the CEO to identify and programme, exhibitions, workshops and events.

  • Be pro-active in engaging with possible artists, companies and users of The Old Library building including outreach and engagement with the local and creative communities identifying needs and opportunities.

  • To work with artists and companies on co-productions and projects with intoBodmin, supporting all aspects of planning and production.

  • To manage event budgets and petty cash as required.

EVENT MANAGEMENT

  • To oversee and plan all aspects of live events, both within The Old Library building and off site.

  • To safely and efficiently manage events across all venues, understanding audience and volunteer protocols and safety.

  • To create a welcoming atmosphere for all audiences and artists/companies.

  • Keeping Event Risk Assessments up to date and adhered to.

  • Management of Front of House volunteers including recruitment and rota and making sure that there are staff and/or volunteers available to cover all events

  • Making sure bar facilities etc… for events are kept stocked

  • Making sure all technical equipment is in working order

  • Develop relationships with a range of partners and contributors

 

PROMOTION

  • List events and schedule posts on social media

  • Distribution of print event publicity

 

OTHER

  • To perform any other duties as may be assigned by the CEO or may be reasonably required to further the development of intoBodmin.

  • Attending and representing intoBodmin at selected external events and meeting.

  • Variations in these responsibilities may occur over time and this job description altered accordingly.

 

 

OTHER REQUIREMENTS

 

  • It may be necessary to work beyond normal office hours without advance warning in order to meet deadlines. It will be necessary to work beyond normal office hours on a planned basis in order to attend or service meetings or events. Although predominantly desk-based, this post may occasionally require the post holder to travel across Cornwall or beyond in order to pursue development opportunities or attend training, seminars or other events.

SKILLS, KNOWLEDGE AND EXPERIENCE TABLE - See downloadable job description

INTERESTED?

You can make an application in a way that feels best for you.

We welcome interest from Black, Asian, Minority Ethnic, D/deaf and disabled candidates.

Please email emailus@intobodmin.co.uk with your CV (and two referees) and one of the following:

  • A letter/statement that is no longer than 500 words.

  • A video that is no longer than five minutes.

  • A voice recording of no longer than five minutes.

  • A Power Point presentation of no more than ten slides (no more than 500 words).

 

Everyone will be considered equally, regardless of how they choose to apply. We also ask that you complete the equality and diversity

monitoring form and send it in as a separate document with your application.

If you need some additional support to access this information please contact us on emailus@intobodmin.co.uk

The deadline is 10am on Tuesday 14th September

What should you include in your application?

Working from the information in this job description and what you know about intoBodmin:

  • Tell us why you want to be part of the intoBodmin team

  • Give us details of the qualities and experiences you would bring to the

    role, referring to the responsibilities and qualities listed in this job

    description

  • Tell us about anything else you feel you could bring to the team

     

We will ensure we meet the access requirements of all candidates invited to interview.

TIMELINE

•       Tuesday 14th September, 10am: deadline for applications.

•       w/c 20th September: short-listing, all candidates contacted by the week’s end.

•       w/c 27th September: interviews.

•       Friday 1st October: decision made and all candidates informed.

Interviews can be conducted remotely or in person.